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Take Control of Working with Your iPad
Feb 09, 2011

Take Control of Working with Your iPad, Second Edition

Get real-world advice for doing real work on your iPad!

This ebook is no longer for sale.

More Info

This book will teach you to:

Type right: You’ll learn tips for maximizing typing speed and accuracy with the onscreen keyboard and learn the best ways to use the iPad Keyboard Dock and Bluetooth keyboard options.

Select, cut, copy, and paste: These commands may be second-nature to you on a regular computer, but learning their touchscreen variants may give you pause. Joe explains what to do.

Transfer files among apps and devices: If you find that using iTunes to exchange documents with your iPad is limiting or cumbersome, take heart! This ebook looks carefully at apps that can exchange documents with each other and with cloud/server-based systems, including Air Sharing HD, Documents To Go, Dropbox, GoDocs, GoodReader, Google Documents and Spreadsheets, MobileMe iDisk, Memeo Connect, Office2 HD, PrintCentral, Quickoffice Connect Mobile Suite, ReaddleDocs, SugarSync, and more.

Manage your contacts and calendars: Learn the basics of using the iPad’s included Contacts and Calendar apps.

Take notes effectively at meetings and lectures: It’s hard to take a shiny new iPad to a meeting unobtrusively, but once the ooohs and ahhhs die down, you’ll be able to get back to business, with pointers for using Apple’s Notes app, and tips on great third-party apps that help you to take typed or handwritten notes, record audio, and even use speech recognition.

Write and send email: Find out how to set up email accounts, view and reply to email, and adjust settings in Mail to match your needs. (For more in-depth information about email on the iPad, take advantage of one of our Take Control bundle deals to buy both this book and Joe’s Take Control of Mail on the iPad, iPhone, and iPod touch—the bundles are listed to the left.)

Create documents in Pages, Numbers, and Keynote, and more: Joe gets you up and running with the apps in Apple’s mobile iWork suite, and he explores a number of third-party alternatives that offer capabilities Apple overlooked. Joe also provides a special focus on cross-application communication among your iPad, “the cloud,” and a desktop computer.

Print your documents: And not just on a printer - Joe describes how to “print” to a Dropbox folder, to PDF format and more, using Apple’s built-in AirPrint feature and third-party apps.

And still more… Learn how to use instant messaging, browse the Web effectively (especially with apps that complement or replace Safari), and map locations, all in the context of maximizing productivity and getting your work done. A final section offers pointers to apps that allow you to perform even more tasks, including drawing and painting, working with multitrack audio, outlining and brainstorming, and using databases.

What's New

What's New in the Second Edition

As I point out in Expect Change, the world of iPad software is nothing if not dynamic. This second edition covers changes that occurred in iOS 4.2 and many new or updated third-party apps.

Here are the major changes in this version:

  • Greatly expanded the list of third-party to-do list apps; see the sidebar To Don’t
  • Added a list of third-party calendar apps; see Use Third-Party Calendar Apps
  • Revised the discussions of apps that let you Take Handwritten Notes, Record Audio, and Combine Note-Taking Activities
  • Updated the Send and Receive Email chapter to cover iOS 4 changes such as the unified Inbox
  • Added a discussion of IM apps that support multitasking in Use Instant Messaging
  • Expanded the coverage of third-party Web browsers in Use Alternative Browsers
  • Updated the Use Maps chapter to account for some (mostly minor) user interface changes in the Maps app
  • Thoroughly updated and expanded the Transfer and View Documents chapter to cover the latest capabilities of leading apps
  • Completely reworked and greatly added to the discussion of text editors and word processors; see Work with Text
  • Updated the chapter Work with Spreadsheets to cover new capabilities in Numbers and several third-party apps
  • Updated the chapter Create and Give Presentations to cover new capabilities in Keynote and several third-party apps
  • Totally revised the Print from Your iPad chapter to cover AirPrint and third-party tools to enable printing on non-HP printers
  • In the Do Other Work Activities chapter, added several options to the Use a Database, Draw and Paint, and Brainstorm, Outline, and Mind Map sections—and added a new section, Record and Mix Audio
Update Plans

We do not plan to update this ebook again. In late 2012, we released a new title called Take Control Live: Working with Your iPad. This title is not at all a typical Take Control ebook. It consists of a season pass to four video presentations about getting work done on the iPad in the context of the software, general technology, and iPad models available in late 2012 (and early 2013). It also contains (or will contain as each presentation occurs and the title is updated) show notes for each presentation, which will provide a skimmable, compressed version the content.

Posted by Adam Engst

  1. New iPads, Oh My!

    Until last week, the iPad line-up consisted of three basic models: the original iPad, the iPad 2, and the 3rd-generation iPad.

    Last week, Apple announced two new iPad models: the 4th-generation iPad and the iPad mini. Now, the line-up looks like this:

    • Original iPad: Still a nice iPad, but it was discontinued even before last week.
    • iPad 2: The oldest iPad still on the market.
    • 3rd-generation iPad: This rather nice iPad was discontinued last week.
    • 4th-generation iPad: Like the 3rd-generation iPad, this new iPad has an exceptionally crisp Retina display. It also has a faster processing chip for overall speedier operations, a slightly different Wi-Fi radio for potentially faster network connections, and a few other hardware improvements.
    • iPad mini: This entirely new iPad comes in a slightly smaller size, and with a lower price tag.

    For more about the new iPads, you can read my TidBITS article, Apple Introduces the iPad mini and Fourth-Generation iPad. I also recommend Jeff Carlson’s Seattle Times article, iPad mini looks like a good fit. Jeff was at the Apple announcement, so his article is informed by having actually held a mini.

    Posted by Adam Engst (Permalink)

  2. Running a Mail Spam Filter on an iPad or iPhone

    Take Control reader Genevieve S. wrote in with an interesting question a few days ago:

    Genevieve: Do you know any third-party app that can filter mail on iPad and iPhone—i.e., apply rules?
    Tonya’s reply: I don’t know of any apps that can filter mail locally on the iPad, but I’ve cc’d Adam and Joe here to see if either of them has a suggestion. Personally, I use my gmail account on the iPad, and Google handles the filtering on the server.
    Joe’s reply: There is an app called ibisMail, which comes in both iPad and iPhone versions, that does filtering on the device. However, I do what Tonya does—let a server-based filter do all the work before messages appear on any of my devices.
    Genevieve: Thank you for responding. I use the Gmail filter too, but the AT&T/Yahoo filter is lousy. This is not a problem when receiving mail on the Mac—the rules in Mail handle the leakage—but if I read the mail on the iPhone, a local filter would help.
    Adam jumps in: You could forward the other account to Gmail to get the benefit of its filter. Lots of people do that. smile
    Genevieve: Great idea!!

    In the third edition of Take Control of Mail on the iPad, iPhone, and iPod touch, Joe touches on email forwarding in “Decide Which Account(s) to Use,” and he references a Macworld article that he wrote—Streamline e-mail with Gmail. The Macworld article discusses how to forward a non-Gmail email account through Gmail.

    Posted by Adam Engst (Permalink)

  3. iOS 4.3.3 and iOS 4.2.8 Address Location Tracking Bugs

    On April 20, 2011, researchers Alasdair Allan and Pete Warden announced that they had discovered a file within iOS, consolidated.db, that seemingly tracked every single location that an iOS device has ever visited. Furthermore, this file was not encrypted and was backed up each time the iOS device synced with iTunes to a user’s computer, making the file available on the syncing computer as well as on the device. Although the file was actually known about for quite some time, a media firestorm erupted following the announcement, with many articles speculating that Apple was tracking users’ every move for unknown, but probably nefarious reasons, and which led to several requests by Congressional representatives for Apple to explain the purpose behind collecting the information.

    Apple responded within a week with a press release explaining what the consolidated.db file was, and why it was storing as much information as it seemed to be storing (see this TidBITS article, “Apple Addresses Location Controversy Questions,” 27 April 2011, for details on that press release). In a nutshell, Apple claimed that a bug was the reason that the file contained so much information, that the file was designed merely to help the iOS device’s Location Services feature establish location more easily, that it actually contained information about nearby Wi-Fi access points and cell towers rather than the device’s actual location, that no user-identifiable information was being sent back to Apple, and that a forthcoming release of iOS would address the bug and keep the file from being backed up to users’ computers.

    On May 4, Apple released two updates to iOS that address the problem. One, iOS 4.3.3, updates all GSM iPhone 3GS and iPhone 4 models, iPad and iPad 2 devices, and third and fourth generation iPod touch devices. The other, iOS 4.2.8, updates all CDMA iPhone 4s (see the TidBITS article, “iOS 4.3.3 and 4.2.8,” 4 May 2011). Updated devices now will store only a week’s worth of location information, and that information will not be backed up when the device syncs with iTunes. Furthermore, the location information cached by devices is erased whenever users disable Location Services.

    Posted by Adam Engst (Permalink)

The Author

Take Control publisher Joe Kissell has written more than 60 books about technology, including many popular Take Control books. He also runs Interesting Thing of the Day and is a contributing editor of TidBITS and a senior contributor to Macworld.