Note: This book has not been updated to cover changes to Calendar and Reminders in macOS 12 Monterey, iOS 15, or iPadOS 15. We have not yet been able to determine whether or when an update will occur.
In the days before personal computers and mobile devices, we had to rely on paper calendars and to-do lists to help us organize our time and activities. Now, we have powerful tools, like Apple’s Calendar and Reminders, that are much more responsive to our needs. Put an event on your schedule, invite others to join, or set yourself an alarm (or more than one). Or, keep a list of to-do items, add to it and view it on all your Apple devices, and share your list with family or friends.
In this book, veteran Mac journalist and editor Scholle McFarland will guide you through getting to know these incredibly helpful apps, including lesser-known (but handy) features. For example, did you know that in Calendar you can set an alert for when you need to leave for an event, based on the travel time calculated using the location you entered for the event? Or that Reminders can prompt you to do something not only at a certain time, but also once you’ve reached a specific destination, like the grocery store?
If you’ve never taken the opportunity to explore Calendar and Reminders, this book will show you how to make them an important part of your daily routine. If you’ve already been using Calendar and Reminders, you’ll learn how to use them more effectively, troubleshoot common problems, and delve deeper into their capabilities.
This fully revised third edition is now fully up to date with Big Sur and iOS 14/iPadOS 14, and it has been expanded with new topics and additional tips.
Let Scholle walk you through how to get the best out of Calendar and Reminders, including how to:
- Customize Calendar to your liking, from setting time zones, to color coding specific calendars
- Create events, making them repeat at regular intervals or on certain dates
- Set up notifications and alerts, so you never miss an event
- Invite people to events, or share your calendar with them
- Create, manage, and share lists in Reminders
- Set alarms in Reminders at a certain time or a certain place
- Use Siri to save time when creating events or reminders
- Use Shortcuts to automate common tasks with Calendar and Reminders
- Easily check events and reminders on your Mac, iPhone, iPad, Apple Watch, or HomePod
- Troubleshoot common problems in Calendar and Reminders
- Share calendars and reminders using iCloud Family Sharing, and assign reminders to a specific person
- Sort reminders on your Mac
- Print a calendar (to paper or PDF)
What’s New in the Third Edition
The third edition of Take Control of Calendar and Reminders is updated for macOS Big Sur as well as the latest versions of iOS, iPadOS, and watchOS available in January 2021. Along with hundreds of small changes in the book, larger revisions include:
- Tips for rearranging Reminders’ Smart Lists and using their new keyboard shortcut. Also, how to reveal the newest Smart List, Assigned. See “What Are Smart Lists?”
- How to customize your lists’ look with new symbols as well as emoji, so you can always find the Reminders list you’re looking for with just a glance.
- If you don’t have time to take an action on an email, create a reminder for a Mail message to make sure you come back later.
- Now you can use Siri to delete a reminder. (But watch out—there’s no undo!) See “Delete a Reminder.”
- New shortcuts make it easy to choose the date for an alarm, see “Keyboard Shortcuts: Setting the Date.”
- Now you can assign reminders to a person you’re sharing an iCloud list with. See “Assign a Reminder.”
- It’s much more effective to search for reminders now that the app searches within reminder text, notes, people, and for locations.
- The Notification Center icon has vanished from the menu bar with Big Sur. Learn about how the New Notification works now in “Check Notification Center on a Mac.”
- Read about the newest shortcuts that plug into Calendar or Reminders in “Tap into Shortcuts.”
- Learn about changes to the HomePod’s Personal Requests, including new multiuser features in “Set Up Personal Requests on a HomePod.”
- Big Sur brings changes to the iCloud feature that makes it easy for up to six family members to share purchases, Apple subscriptions, and more. See all new directions for setting this up in “Use iCloud Family Sharing.”
Posted by Joe Kissell on February 26, 2021
Scholle McFarland joined Chuck Joiner on MacVoices to explore the third edition of her book Take Control of Calendar and Reminders. The conversation includes talk about new features, troubleshooting, and more.
November 23, 2021—This book has not been updated to cover changes to Calendar and Reminders in macOS 12 Monterey, iOS 15, or iPadOS 15. We have not yet been able to determine whether or when an update will occur.