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Take Control of 1Password
Speed through Web logins with 1Password 4!
Remembering and entering Web passwords can be easy and secure, thanks to 1Password, the popular password manager from AgileBits. In this ebook, Joe Kissell brings years of real-world 1Password experience into play to explain not only how to create, edit, and enter Web login data easily, but also how to autofill contact and credit card information when shopping online, audit your passwords and generate better ones, and share your passwords with key people and among multiple devices. Joe focuses on 1Password 4 for the Mac, but he also provides details and directions for the iOS, Windows, and Android versions of 1Password.
Better in a bundle! You'll find 5 pages about secure passwords in this ebook, and that should get you going. To more fully explore this topic, you can buy Joe's best-selling Take Control of Your Passwords in a 20%-off bundle, using the button at the left. Or, save 30% and buy three titles at once, including Joe's essential Take Control of Your Online Privacy, with the Buy Bundle option at the left.
You'll find expert advice on these topics:
Meet 1Password: Set your master passcode and make first-run configuration decisions. Explore usage strategies for 1Password on your Mac, PC, iOS device, or Android handheld, and understand the different components of the software on the different platforms. Get lots of ideas for how to share your vault (or vaults!) among your devices and with other people.
While reading Take Control of 1Password on my iPad I was furiously highlighting passages and following along with 1Password open on my MacBook Pro. … [The book] showed me how some of my passwords haven’t been changed in years, and how others were weak or duplicates. That’s no longer the case, as I immediately changed those passwords to unique and secure ones.
—Elisa Pacelli, in her MyMac book review.
Master logins: In 1Password, a typical login contains a set of credentials used to sign in to a Web site. Find out how to create logins, sort them, search them, tag them, and more. You'll especially find help with editing logins. For example, if you change a site's password from
eatsevendragonsforlunchatyahoo, you'll want to incorporate that into its login. Or, use 1Password's password generator to create complex passwords, like
Understand password security: Get guidance on what makes for a good password, and read Joe's important Password Dos and Don'ts. An advanced topic later in the ebook covers how to perform a security audit in order to improve poor passwords quickly. (For Joe's full advice on passwords, read Take Control of Your Passwords.)
Go beyond Web logins: For a lot of people, a primary point of 1Password is to speed the process of signing in to Web sites. But 1Password can do much more. Learn about storing and autofilling contact information (for more than one identity, even), along with your credit card number and security code. You'll also find advice on storing passwords for password-protected files and encrypted disk images, plus ideas for keeping track of confidential files, private diary entries, scans of important cards or documents, and more.
You'll also discover the answers to key questions, including:
In addition to 1Password, should I use my Web browser's password, contact, or credit card autofill feature? What about Apple's iCloud Keychain?
What is the fastest way to get 1Password to sign me in to a Web site?
My login item used to sign me in, but it stopped working. What should I do?
I made a long, random password for my bank account, but it wasn’t saved in the login item! Where can I find it?
How can I use one username and password with multiple Web sites, like one Apple ID for both iCloud and the online Apple Store?
What if I need to access my 1Password data from another person's computer?
How can I speed up Web logins and filling in shopping cart info with 1Password in iOS or Android?
Is it true that I can initiate 1Password login items from keyboard launcher utilities like LaunchBar, Alfred, and Quicksilver? (Hint: the answer is yes!)
iPad & Kindle
About the Author
Joe Kissell has written numerous books about the Macintosh, including many popular Take Control ebooks. He's also Senior Editor of TidBITS and a Senior Contributor to Macworld, and previously spent ten years in the Mac software industry.
Table of Contents
Read Me First
This book shows you how to get the most from 1Password, the popular password manager for OS X, Windows, iOS, and Android. It explains the best ways to accomplish common tasks, explores new features, and helps you discover new ways to use 1Password. It was written by Joe Kissell, edited by Tonya Engst and Kelly Turner, and published by TidBITS Publishing Inc.
Nobody likes dealing with passwords. After all, they exist solely as barriers to keep unauthorized people from accessing Web sites, servers, and other digital resources. Entering the occasional password is no big deal, but when you’re prompted for passwords dozens of times a day—forced to prove, over and over, that you are who you say you are—it can be mighty annoying.
Naturally, people take shortcuts to reduce that annoyance, such as picking short, easy-to-type passwords and reusing the same password everywhere. Unfortunately, those shortcuts also make it easier for another person (or, more likely, a computer) to guess your password, which can lead to all sorts of nasty consequences. And that sticky note or cheat sheet that makes it easier for you to find your passwords can make it equally easy for a thief or snoop.
1Password solves these problems, making it convenient to be secure. It offers a painless way to create, store, and enter passwords—so every one of them can be unique and strong without any extra effort. Because all your passwords are protected with a single, master password, that’s the only one you have to remember—hence the name 1Password. Once you’ve unlocked 1Password, logging in to any Web site is as simple as pressing a keyboard shortcut or clicking a button.
Nearly every Web browser can save and fill passwords, too, but 1Password is more versatile because it lets you use a single tool for all major browsers and platforms—and it safely syncs your data among them automatically. 1Password can also fill in other information on Web forms (such as your addresses and credit card numbers) and it can store software licenses, notes, and any other data you want to keep secure. It’s not the only password manager out there, but I’ve tried many others and 1Password is my favorite by far.
Merely installing 1Password won’t magically fix all your password problems. You’ll need to configure it to meet your personal needs and tastes, add your existing passwords, and identify the workflow that suits you best. In this book, I walk you through that entire process. Whether you’re an absolute beginner or a seasoned 1Password user, I’ll help you discover how to use 1Password to its best advantage.
This book isn’t meant to replace the 1Password documentation or to be a comprehensive reference guide. Instead, I concentrate on the most common tasks you’re likely to perform and help you find the quickest and easiest ways to accomplish them. In the process, I show you some cool features that you may have overlooked and share my favorite tips.
I cover only the latest versions of 1Password as of publication time—4.1 for Mac, 1.0.9 for Windows, 4.3 for iOS, and 1.8.5 for Android.I spend more time talking about the desktop (Mac and Windows) versions than the mobile (iOS and Android) versions, and I put particular emphasis on 1Password 4.1 for Mac. (If you’re upgrading from an older Mac version, please see Deal with Version 4 Changes for help with the transition.)
The core features of 1Password are pretty much the same on every platform, and I call attention to platform-specific differences as necessary. As you’ll see in Glimpse the Future of 1Password, AgileBits has lots of major new features planned for future versions. As 1Password changes, I’ll do my best to keep you up to date; be sure to follow the instructions in Ebook Extras, near the end of this book, to check for new versions of this book and read posts to the book’s blog. Because of the rapid pace of new releases, some aspects of the book may go out of sync with the newest versions of 1Password, so if you see something here that doesn’t quite match what’s on your screen, that’s likely why—and I’ll get to it as soon as possible.
Once you’ve mastered 1Password, you may want to learn more about password security—things like how password attacks work, what makes multi-factor authentication useful, how to deal with security questions, why everyone needs an emergency password plan, and how a password manager such as 1Password fits into a larger password strategy. I cover all this and much more in my book Take Control of Your Passwords, which serves as a companion to this one.
If you’re new to 1Password, I suggest working your way through this book in linear order, or at least starting with the first two chapters (Meet 1Password and Understand Password Security), which provide important context for the rest of the book. If you’re an experienced 1Password user, feel free to jump right to any topic of interest, such as Deal with Version 4 Changes in the Solve Problems chapter.
Discover 1Password’s components, walk through setting up and using its major features, and start syncing; see Meet 1Password.
Find out what makes a password strong or weak in Understand Password Security.
Save and use Web credentials with ease—and shop online securely; see Use 1Password for Web Browsing.
Keep software licenses, secure notes, and other important info in 1Password; see Store Other Information in 1Password.
Access your 1Password data from a smartphone, tablet, or public computer; see Use 1Password on the Go.
Zip right to the information you need; see Search & Organize Your 1Password Items.
Tweak saved items to correct mistakes and update old passwords; see Edit 1Password Items.
Adjust preferences to suit your needs; see Customize 1Password.
Find “missing” features in 1Password 4 and get help with common troubleshooting tasks; see Solve Problems.
Version 1.1 of this book is a minor update, primarily to bring the material up to date with 1Password 4.1 for Mac, which was released in December 2013. The most significant changes are these:
Added more detail in Configure 1Password about the various forms in which 1Password is sold
Mentioned Fast User Switching as an occasion when 1Password can lock in Lock Automatically
Updated descriptions of the Save Login (formerly called Autosave) and Update Login dialogs, which have now been combined and enhanced with the ability to specify tags and folders; see Enter Your First Login, Update Old Passwords, and Use Folders & Tags
Covered the new Top layout, which gives 1Password a table-like view; see Switch Layouts
Described changes in searching; see Search in the Main Mac App
Covered custom password fields; see Use Custom Fields
Included information on the new printing capability; see Print 1Password Data
Revised Clipboard Managers to include 1Password’s use of the org.nspasteboard.ConcealedType identifier
Updated various mentions of iCloud Keychain, which is now available as part of iOS 7 and OS X 10.9 Mavericks; see Learn What 1Password Isn’t Good For, 1Password & the Apple Keychain, Should You Turn Off Your Browser’s Password Manager?, and 1Password for iOS: The Ins & Outs
Good question! 1Password 4 runs under 10.8 Mountain Lion and 10.9 Mavericks.
If you have a Mac running 10.6 Snow Leopard or 10.7 Lion, you can run 1Password 3, instead. Note that you can sync/share data between 1Password 3 and 1Password 4. AgileBits has an enthusiastic support article about this topic, How do I use 1Password 4 in Snow Leopard or Lion?.
(A lot of the information in this ebook applies to 1Password 3, but this ebook doesn't have special notes for 1Password 3 users; it assumes 1Password 4.)
There are lots of great ways to read our ebooks on these devices. For more details, please read our latest Device Advice.
Feel free to ask us if you have a question about this title!
How could we not publish such kind words? If you'd like to send us your comments (good or bad, though we hope they're all good), just click the Feedback link on the cover of your copy of the ebook. Be sure to let us know if we can publish your comment. Thanks!
February 28 -- One the one hand, we are working on a minor update to this ebook, in order to describe changes in 1Password that have (or will) occur since the last time we updated the ebook in January. We are aiming to release this update in mid- or late March; this update will be free to everyone who already owns the ebook. On the other hand, the company that develops 1Password is named "AgileBits" for a reason. They are a highly agile company. So, if the AgileBits plan changes between now and then, our plan might change too.
[March 12 update: The revised manuscript has been edited and has entered the production stage wherein we check a bunch of picky details and generate the PDF, EPUB, and Mobipocket. It does include information about the new 1Password 4.2 for Mac. We expect to release it next week.]
[March 18 update: It now appears that releasing the update would be premature, and AgileBits has asked us to hold off until their iOS development beyond the beta has caught up with our text. We are now expecting to release the new version in April (ideally early April).]
—Tonya J Engst
April 18, 2014 --
If you have heard about the Heartbleed Internet security vulnerability, and, like the joker said to the thief, you are looking for some way out of the confusion, AgileBits has help: its new 1Password Watchtower service. As with many Internet security vulnerabilities, Heartbleed can compromise your passwords, which means you need to change them. However, it is pointless to change them until the Web servers that have been affected are fixed. And therein lies the problem: finding out when the affected servers have been fixed. That's where Watchtower comes in. With it you can check the status of a Web site to see whether or not it has been fixed, and see the recommended actions you should take for that site. Let us not talk falsely now, the hour is getting late: go to the Watchtower site to get help stopping the bleeding.
—Michael E. Cohen
April 15, 2014 --
For anyone who is wondering, neither the Take Control Web site nor the eSellerate ecommerce site that we use for purchases were ever vulnerable to the Heartbleed bug, so you don't need to worry about the security of your Take Control transactions or account information. There's no reason to change your Take Control password either, although it's always a good idea to do that if your current password is weak (under 13 characters, uses dictionary words, relies on any pattern, etc.). For more information about password security, read Joe Kissell's best-selling "Take Control of Your Passwords" and "Take Control of 1Password."
April 12, 2014 --
The startling and disheartening news about the recently discovered Heartbleed Internet security vulnerability no doubt has you wondering, “What should I do? What can I do to protect myself and my data?” The answer is, “Change your passwords for the affected sites. But not necessarily immediately, and not all at once.” Why not immediately? Because the vulnerability affects a wide range of servers across the entire Internet, and not all of those affected servers have been patched—changing your password on an unpatched server simply means that your new password may be purloined just as easily as your old one. Instead, you should avoid logging in to unpatched sites and servers until they are patched, and change your password at that point. The TidBITS article The Normal Person’s Guide to the Heartbleed Vulnerability provides several links to help you figure out which servers are vulnerable and which have been patched, and provides guidance about what you should do to protect yourself and when you should do it.
Eventually, of course, you will have a bunch of passwords to change, and 1Password can help you with that unwelcome but essential task. Note that AgileBits provides an Updating Your Site’s Password guide to help you with your labors. Browse safely, my friends.
—Michael E. Cohen
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